North Midlands Referee Society Policies

Society Recognition PolicyDownload
NMSRFR Safeguarding Policy 230118Download

NMSRFR Privacy & Data Use Policy – released 21st May 2018

NMSRFR Core Values

ROLE OF PRESIDENT

Purpose

The Society has long used an experienced existing member as a President to represent the Society at various events.

It is recognised that there is a need for clarity and understanding on such matters as the selection procedure, the term of office and the role intended for the post holder.

Procedure

  1. Each year the member with the longest continuous service will be invited to become President
  2. The post of President will be for a twelve-month period commencing at the next Annual General Meeting. In exceptional circumstances the Board could ask the post to be held for a longer or shorter period.
  3. The post holder cannot be a current member of the Board of Directors.
  4. The Society recognises that to be most effective, the post holder needs to have a good understanding of the working of the Board before becoming President. To this end the post of Vice President has been created. The vice president will be expected to attend Board Meetings and work alongside the incumbent for twelve months to help him/her whilst familiarising themselves with the role.

Role

  1. To Represent the Society at appropriate events.
  2. To be visible to members for example, at Society meetings.
  3. To be visible to clubs by attending as many matches as possible and using the opportunity to promote the Society. This will include all forms of the game.
  4. To take on short term tasks when appropriate.
  5. To represent the view of members to the Board.
  6. To comment on and if necessary, question the effectiveness of the Board.
  7. To support the Vice President.

 RECOGNITION POLICY

Purpose

There are times and situations that call for members to be more formally recognised for their membership and contribution to the Society.

This policy sets out the process that should be followed to ensure transparency and consistency of approach.

Procedure

  1. On hearing of the death of a current member the Chair will write a letter of condolences to the deceased’s family.  Members will be informed by email of the passing. With the permission of the family a brief summary of their rugby history will be published on the Society Recognition page.
  • Established members of the Society who leave, for example, they move to another area, will be invited to submit a brief summary of their time with the Society. This will be published on the Society Recognition page.
  • When a member is elected as President of the Society he/she should contribute a brief summary of their membership to the Recognition Page, including their objectives as President.
  • When a member’s contribution to the effectiveness of the Society and the game as a whole is above the norm the Board has three options to reward the member.

At the highest level the Administration Director will be responsible for submitting an application to the RFU’s volunteer recognition scheme.

Members who are not that level will be considered for an inscribed plaque outlining their contribution.

There are occasions when it is appropriate just to say thank you to a member. This will be done in the form of a personalised letter from the Chair of the Society.

In each case, with the permission of the member, a summary of the award and reason(s) will be published on the Society Recognition Page.

  • To ensure consistency and compliance, Recognition will become a fixed item on the Board Meeting agenda.
  • Once a season, ordinary members will be invited to nominate colleagues for recognition.
  • Recognition will be an item on the agenda of the Annual General Meeting. The recipients will be presented with the award by the Society President and/or any guest present.