Board Meeting Summary Minutes September 2018


Attendees: – Kelvin Roberts (KR), Ian Moreton (IM), Mike Vaughan (MV), Mick Fielding (MF)

  1. Format & Frequency of Meetings

All future meetings to be held at Old Hales RFC




AGM – 04/04/19 – Venue TBD                                 Action MV


  1. Minutes

These would be circulated for approval & signed at next meeting. A summary would be prepared and circulated via website to enable openness with members

Action MF

  • Data Storage

Options for future data storage would be explored and discussed at next meeting

Action MF

  1. Progress on Restructure

Companies House records to be updated and to include the possible impact of 2.1 Mike Jones would be consulted

Action MF – now owned by KR

  • Directors

Roles, duties & Responsibilities to be reviewed

Action All

  • Directors Titles


The proposed HR Director title would now be Development Director


Action KR

  • Communication

This will be given priority at future meetings

Action KR

  • Society Voluntary Roles

There are a large number of roles that need filling

Action All

  • Presidents Role

With the 2020 Centenary approaching a more structured approach was appropriate

Action KR

  1. Recognition

Members achievements should be recognised

Action KR/MV

  1. Finance

An update on Society Finances was given for consideration, this would be presented to members at the next regional meeting

Action IM

  1. Training & Development


A full progress report was given


Action MV

  1. Strategy


Ideas & suggestions for Strategic Actions were required


Action All

  1. AOB


To assist with understanding of RFU/RFRU constraints Claire Antcliffe would be invited to the December & February meetings


Action SG


The meeting closed at 21.10

Next meeting 19.00 Thursday October 11th, 2018 at Old Hales RFC



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